Board Policies & Administrative Procedures
The Chinook's Edge School Division Policy Committee is mandated by the Board of Education to review and revise the policies of the division to reflect the commitment the Board makes to our students and our communities. We also endeavor to provide guidelines for our staff in the important work of providing quality education for every child in our care. We are obligated to create and uphold our policies in concert with the statutes, legislation and regulations of the province of Alberta as they relate to public education. This Policy Manual is a meaningful tool for school board governance assisting not only the Board of Trustees of Chinook's Edge School Division, but also our leadership in the division office and our schools.
The Administrative Procedure Manual provides the guidelines and procedures for administration of Board policy.
PL 0 – 01.0.0: Table of Contents
Updated: February 2023
Administrative Procedure: Glossary
Updated: February 2023
PL 1 – 01.0.0: Organizational Goals
Updated: February 2023
PL 2 – 01.0.0: Role of the Board
Updated: February 2023
PL 2 – 01.0.1: Capital Plan Priorities Exhibit 1
Updated: February 2023
PL 2 – 01.1.0: Policy Development
Updated: February 2023
PL 2 – 01.2.0: Board Meetings
Updated: February 2023
PL 2 – 01.2.1: Financial Reporting at Board Meetings
Updated: February 2023
PL 2 – 01.3.0: Board Organizational Meeting
Updated: February 2023
PL 2 – 01.4.0: Board Committees
Updated: February 2023
PL 2 – 01.4.1: Board Committees Exhibit 1
Updated: March 2024
PL 2 – 01.5.0: Appeals to the Board
Updated: February 2023
PL 2 – 01.5.1: Student Transportation Appeals
Updated: February 2023
PL 2 – 01.6.0: Electoral Subdivisions and Ward Boundaries
Updated: February 2023
PL 2 – 02.1.0: Role of the Board Chair
Updated: February 2023
PL 2 – 02.2.0: Role of the Board Vice Chairs
Updated: June 2024
PL 2 – 03.0.0: Role of the Trustee
Updated: March 2024
PL 2 – 03.1.0: Trustee Code of Conduct
Updated: March 2024
PL 2 – 03.2.0: Trustee Conflict of Interest
Updated: February 2023
PL 2 – 03.3.0: Trustee Violation of Policy
Updated: March 2024
PL 2 – 03.4.0: Trustee Remuneration
Updated: October 2024
PL 3 – 01.0.0: Ethical Expectations
Updated: February 2023
PL 3 – 02.0.0: Board Support
Updated: February 2023
PL 3 – 03.0.0: Instructional Leadership
Updated: February 2023
PL 3 – 03.1.0: Teaching About Controversial Issues
Updated: February 2023
PL 3 – 03.2.0: Patriotic Exercises
Updated: February 2023
PL 3 – 04.0.0: Staff Relations
Updated: February 2023
PL 3 – 04.1.0: Staff Hiring
Updated: February 2023
PL 3 – 04.2.0: Staff Transfers
Updated: February 2023
PL 3 – 04.3.0: Teachers Matter Committee
Updated: May 2024
PL 3 – 05.1.0: Financial Planning
Updated: February 2023
PL 3 – 05.2.0: Financial Administration
Updated: February 2023
PL 3 – 05.2.1: School and Transportation Fees
Updated: February 2023
PL 3 – 05.3.0: Asset Protection (Finance)
Updated: February 2023
PL 3 – 06.0.0: Stakeholder Relations
Updated: February 2023
PL 3 – 06.1.0: Welcoming, Caring, Respectful and Safe Learning Environments
Updated: November 2024
PL 3 – 06.2.0: Stakeholder Concerns
Updated: February 2023
PL 3 – 07.0.0: Risk Management
Updated: February 2023
PL 3 – 07.1.0: Donations
Updated: February 2023
PL 3 – 07.2.0: Sponsorships and Partnerships
Updated: February 2023
PL 3 – 07.3.0: Fundraising
Updated: February 2023
PL 3 – 08.1.0: Facilities
Updated: February 2023
PL 3 – 08.1.1: Facilities and Property Naming
Updated: February 2023
PL 3 – 08.1.3: Surplus Land and Buildings
Updated: February 2023
PL 3 – 08.2.0: Student Transportation
Updated: February 2023
PL 3 – 08.3.1: School and Program Viability
Updated: February 2023
PL 3 – 08.3.2: School Closure
Updated: February 2023
PL3-04.1.0: Staff Transfers
Updated: February 2023
PL3-04.1.0: Staff Hiring
Updated: February 2023
PL 4 – 01.0.0: Board Superintendent Relationship
Updated: February 2023
PL 4 – 02.0.0: Superintendent Evaluation
Updated: January 2022
PL 4 - 03.0.0: Role of the Superintendent - NEW
Updated: February 2023
AP 0 - 01: Development, Review and Revision of Administrative Procedures
Updated: February 2023
AP 0 - 04: Glossary and Standard Terms
Updated: February 2023
AP 1 – 01: Records and Information Management
Updated: February 2023
AP 1 - 02: Protection of Valuables in Schools
Updated: February 2023
AP 1 – 03: Furnishing and Equipment Disposal
Updated: February 2023
AP 1 - 04: Air Quality and School Activities
Updated: February 2023
AP 1 – 05: Video Surveillance
Updated: February 2023
AP 1-05 Exhibit A: FOIP Privacy Impact Assessment Tool
Updated: February 2023
AP 1-05 Exhibit B: Sample Letter for Principals
Updated: February 2023
AP 1 – 06: Community Use of School
Updated: November 2024
AP 1 – 07: Public Solicitations in the Schools
Updated: February 2023
AP 1 – 08: Advisory Role of School Council to Principal
Updated: February 2023
AP 1 – 09: Communication between the Board and the School Council
Updated: November 2024
AP 1 – 10: Delegation of Duties or Tasks to School Councils
Updated: February 2023
AP 1 – 11: Appeal Procedures for School Council
Updated: February 2023
AP 1 – 12: Dissolution of School Council
Updated: February 2023
AP 1 - 13: Inclement Weather
Updated: January 2024
AP 1 – 14: Media Relations
Updated: February 2023
AP 1 – 15: Channels of Communication
Updated: February 2023
AP 1 – 16: School / Community Relationships
Updated: February 2023
AP 1 – 17: Event Protocol
Updated: February 2023
AP 1 – 18: Identifying High Risk Students and Staff
Updated: February 2023
AP 1 – 19: Deaths
Updated: February 2023
AP 1 – 20: Student Health Emergency
Updated: February 2023
AP 1 – 23: Narcotics Detection Dogs
Updated: February 2023
AP 1 – 24: Cameras, Cell Phones and Other Electronic Communication Devices
Updated: February 2023
AP 1 – 25: Flag Protocol
Updated: February 2023
AP 1 – 26: WHMIS / Chemical Management
Updated: February 2023
AP 1 – 27: Life Threatening Health Condition Response Plan
Updated: February 2023
AP 1 – 28: Reproduction of Copyright / Protected Work
Updated: February 2023
EX 1 – 28.1: Reproduction of Copyright / Protected Work
Updated: May 2021
AP 1 – 29: Information Security Management System
Updated: February 2023
AP 1 – 30: Freedom of Information and Privacy Protection
Updated: February 2023
AP 1 - 31: Electric Vehicle Charging on Division Property - Effective September 1, 2022
Updated: February 2023
AP 2 – 01: School Day
Updated: February 2023
AP 2 – 02: Locally Developed Courses
Updated: November 2024
AP 2 – 03: Off Campus Education
Updated: February 2023
EX 2 – 03.1: Off Campus Education Program Agreement
Updated: August 2024
EX 2 – 03.2: Off Campus Education Year End Report
Updated: February 2023
AP 2 – 04: Teaching Religion, Human Sexuality and Sexual Orientation
Updated: February 2023
AP 2 – 05: Career High Schools
Updated: February 2023
EX 2 – 05.1: Exhibit I - Student Educational Timeline
Updated: February 2023
AP 2 – 06: English as a Second Language
Updated: February 2023
AP 2 – 07: Early Childhood Services
Updated: February 2023
AP 2 – 08: Blended Programs
Updated: February 2023
AP 2 – 09: Field Trips – Planning and Requirements
Updated: August 2024
AP 2 – 16: Inclusive Education and Support Services
Updated: February 2023
AP 2 – 17: Student Assessment
Updated: February 2023
AP 2 – 18: Learning Resources Selection and Review
Updated: February 2023
EX 220: Request for Reconsideration of Learning Resources
Updated: December 2023
AP 2 – 19: School Library Learning Commons
Updated: February 2023
AP 2 – 20: Technology Access
Updated: February 2023
AP 2 – 21: School Volunteers
Updated: August 2024
Exhibit 1: Oath of Confidentiality
Updated: February 2023
Exhibit 2: RCMP Criminal Record Check Form Letter - Volunteer
Updated: August 2024
AP 2 – 22: Field Trips Approval
Updated: August 2024
AP 2 – 22: Safety Guidelines for Alberta Schools
Updated: February 2023
AP 2 – 23: Animals in Schools
Updated: February 2023
AP 2 – 24: Exchange Program Approval and Planning
Updated: February 2023
Exhibit 2 – 24.1: Exchange Program Approval Form
Updated: February 2023
Exhibit 2 - 24.2: Exchange Program Application
Updated: February 2023
Exhibit 2 - 24.3: Exchange Program Acknowledgement Risk Informed Consent
Updated: February 2023
Exhibit 2 - 24.4: Exchange Program Medical Information Form
Updated: February 2023
Exhibit 2 - 24.5: Exchange Program Medical Information Log
Updated: February 2023
AP 2 - 25: Guest Speakers
Updated: June 2024
AP 2 - 26: Artificial Intelligence (New)
Updated: November 2024
AP 2 - 27: Social Media (New)
Updated: November 2024
AP 3 – 01: School Bus Transportation Student’s Responsibilities
Updated: February 2023
AP 3 – 02: Vandalism / Break-ins by Students
Updated: February 2023
AP 3 – 03: Adult Education Programs
Updated: February 2023
AP 3 – 04: Student Attendance
Updated: February 2023
AP 3 – 05: Participation in Athletics by Students in Alternative Schools
Updated: February 2023
AP 3 – 06: Admission of Expelled Students
Updated: February 2023
AP 3 – 07: Admission of Resident Students
Updated: January 2024
AP 3 – 08: High School Student Programming
Updated: February 2023
AP 3 – 09: Student Conduct
Updated: February 2024
AP 3 – 10: Hazing and Froshing
Updated: February 2023
AP 3 – 11: Student Substance Abuse
Updated: February 2023
AP 3 – 12: Weapons
Updated: February 2023
AP 3 – 13: Young Offenders Sharing Protocol
Updated: February 2023
AP 3 -14: Interviews & Searches & Child and Youth Services Investigations
Updated: February 2023
AP 3 – 15: Student Suspension/Expulsion
Updated: February 2023
AP 3 - 15: Exhibit I - Student Suspension Report
Updated: February 2023
AP 3 – 16: Child Abuse and Neglect
Updated: February 2023
AP 3 – 17: School and Transportation Fees (UPDATED)
Updated: May 2024
AP 3 – 17: Exhibit I - Application for Waiver of School and Transportation Fees
Updated: February 2023
AP 3 – 18: Student Records
Updated: February 2023
Exhibit I: Authorization to Release Student Records
Updated: August 2023
AP 3 – 19: Right of Access and Right to Provide Permission
Updated: March 2024
AP 3 – 20: Exemption of Students
Updated: February 2023
AP 3 -21: Protection of Students with Life-Threatening Allergies
Updated: February 2023
Appendix A: Sample Letter to Parents
Updated: February 2023
Appendix B: Epinephrine Autoinjector Administration Authorization Forms
Updated: February 2023
AP 3 – 22: Assessment, Evaluation and Reporting of Student Learning
Updated: February 2023
AP 3 -23: Administering Medication to Students (UPDATED)
Updated: November 2023
Exhibit I: Administering Medication Parent/Guardian Permission Form
Updated: October 2023
Exhibit 2: Medical Safety Plan (NEW)
Updated: November 2023
AP 3 – 24: Student Progress Reports to Parents
Updated: February 2023
AP 3 – 25: Student Registration
Updated: November 2024
AP 3 – 26: Welcoming, Caring, Respectful, Safe and Inclusive Schools
Updated: February 2023
AP 3 – 27: Sexual Orientation and Gender Identity
Updated: February 2023
AP 3 – 28: Concussion Protocol
Updated: February 2023
Form 2: Physical Activity Letter to Parents
Updated: February 2023
Form 3: Medical Information Form
Updated: February 2023
Form 4: Permission and Acknowledgement of Risk Form - School, Physical Education, Off-Site Activities, Intramurals and Clubs
Updated: February 2023
Form 5: Permission and Acknowledgement of Risk Form - Interschool Athletics
Updated: February 2023
Form 6: Documentation of Concussion Monitoring - Medical Examination
Updated: February 2023
Form 7: Summary of Return to Learn - Return to Physical Activity Plan
Updated: February 2023
Form 8: Documentation for a Diagnosed Concussion - Return to Learn and Return to Physical Activity Plan
Updated: February 2023
Handout 1: Concussion Guidelines for Athletes
Updated: February 2023
Handout 2: Concussion Guidelines for Coaches
Updated: February 2023
Handout 3: Concussion Guidelines for Teachers
Updated: February 2023
Handout 4: Concussion Guidelines for Parents
Updated: February 2023
Handout 5: Concussion Recognition Tool
Updated: February 2023
AP 3 - 30: Retention and Student Placement
Updated: September 2024
AP 4 – 01: School Administrators’ Association
Updated: February 2023
AP 4 – 02: Staff Employment
Updated: February 2023
AP 4 – 03: Criminal Record Check and Vulnerable Sector Check
Updated: August 2024
AP 4 – 03: RCMP Criminal Record Check Form Letter - Employment
Updated: August 2024
AP 4 – 04: Staff Elected to Political Offices
Updated: February 2023
AP 4 – 05: Personnel Records
Updated: February 2023
AP 4 – 06: Role of the School Principal
Updated: February 2023
AP 4 – 07: Role of the Teacher
Updated: February 2023
AP 4 – 08: Professional Staff Assignments and Teacher Transfers
Updated: February 2023
AP 4 – 09: Special Sabbatical Leaves
Updated: February 2023
AP 4 – 10: Evaluation of School Administration
Updated: February 2023
AP 4 – 11: Evaluation of Division Office Senior Administrators and Directors
Updated: February 2023
AP 4 – 12: Teacher Supervision and Professional Growth Plans
Updated: February 2023
AP 4 – 13: Teacher Evaluation
Updated: February 2023
AP 4 – 14: Professional Staff Reduction
Updated: February 2023
AP 4 – 15: Deferred Salary Leave Plan
Updated: February 2023
AP 4 – 16: Professional Research
Updated: February 2023
AP 4 – 18: Fitness of School Bus Drivers
Updated: February 2023
AP 4 – 19: Health and Safety
Updated: February 2023
AP 4 – 20: School Administrative Appointments
Updated: February 2023
AP 4 – 22: Voluntary Principal and Vice Principal Transfer
Updated: February 2023
AP 4 – 23: Vice Principal Voluntary Exchange
Updated: February 2023
AP 4 – 24: Support Staff Evaluation
Updated: February 2023
AP 4 – 25: Support Staff Supervision and Professional Growth Plan
Updated: February 2023
AP 4 – 26: Working Alone
Updated: February 2023
AP 4 – 27: Public Interest Disclosure (Whistleblower Protection)
Updated: February 2023
Exhibit 4 - 27.1: Public Interest Disclosure (Whistleblower Protection)
Updated: February 2023
AP 4 – 29: Drivers of School Owned Division Commercial Vehicles
Updated: February 2023
AP 4 – 30: Staff Professional Development Funds
Updated: October 2023
Exhibit 1: CESD Mileage FAQ’s
Updated: February 2023
AP 4 – 31: Employee Drug Alcohol and Cannabis Substance Use
Updated: February 2023
AP 4 – 32: Respect in the Workplace
Updated: June 2024
AP 5 – 01: School Generated Funds
Updated: February 2023
AP 5 – 02: Donations
Updated: February 2023
AP 5 – 03: Division Owned Vehicles
Updated: February 2023
AP 5 – 05: Special Use of School Buses
Updated: February 2023
AP 5 – 06: Transportation of Students in Private Vehicles
Updated: September 2024
AP 5 – 06: Exhibit I - Driver Registration
Updated: September 2024
AP 5 – 07: Staff Conflict of Interest
Updated: February 2023
AP 5 – 08: School Fundraising
Updated: February 2023
AP 5 – 09: Attendance Areas and Non-Resident Student Busing
Updated: February 2023
AP 5 – 10: Purchasing Procedures
Updated: November 2023
AP 5 – 11: School Bus Transportation
Updated: May 2024
AP 5 – 11: Exhibit 1 – Bus Accident
Updated: August 2023
AP 5 – 12: Authorized Signatures
Updated: February 2023
AP 5 – 13: School Events
Updated: February 2023
AP 5 – 14: Sponsorships, Partnerships and Contracted Services
Updated: October 2024
Exhibit: Contractor Confidentiality Agreement
Updated: October 2024