Board Policies & Administrative Procedures

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PL 3 – 04.1.0: Staff Hiring

Related Policies:
Related Procedures:
Exhibits:
Date of Approval: 2017 August 1 
Last Amended: 
Last Reviewed: 2019 November 29


FOUNDATIONAL PILLAR - Operational Expectations


EXPECTATION

It is the will of the Board that the Superintendent shall ensure the recruitment of the organization’s employees are conducted in a manner that enables the Division to achieve its Organizational Goals.


DEFINITIONS

Hiring committee – a hiring committee will consist of the following, when hiring for a

  1. Vice Principal position – three members, including the local Trustee or a Trustee designated by the local Trustee, the Superintendent or an Associate Superintendent designated by the Superintendent and the school Principal.
  2. School based Principal - four members, including the Chair or a Trustee designated by the Chair, the local Trustee or a Trustee designated by the local Trustee, the Superintendent or an Associate Superintendent designated by the Superintendent and an Associate Superintendent appointed by the Superintendent.
  3. Division Principal, Treasurer, Director - four members, including the Chair or a Trustee designated by the Chair, a Trustee appointed by the Board, the Superintendent and an Associate Superintendent designated by the Superintendent.
  4. Associate Superintendent – the Board (rules of quorum apply) and the Superintendent. The Board may designate an individual to replace the Superintendent on the Committee if a Superintendent is transitioning out of the position or if the Superintendent is an Acting Superintendent.

Hiring decision – may include offering the position to a candidate, interviewing additional candidates, or not offering the position to any candidate and addressing the Division’s needs in some other manner.


REQUIREMENTS AND LIMITS

  1. The Superintendent, when hiring staff, shall ensure that
    1. prior to hiring any paid personnel or engaging the services of any volunteer who will have contact with students, background inquiries and checks have been conducted.
    2. for all positions, the most highly qualified and best-suited candidate has been selected, without discrimination.
  2. When hiring a Vice Principal the Superintendent or designate shall
    1. as early as is practically possible, provide the hiring committee with
      1. the criteria for the position, including required qualifications
      2. the advertisement for the position and where it is posted
      3. a list of applicants
      4. a list of applicants to be interviewed and their resumes
      5. input and suggestions gathered from the school staff and school council.
    2. upon request of any hiring committee member, provide a list of all applicants and their resumes
    3. arrange for the three members of the hiring committee to interview candidates
    4. In consultation with the Board Chair, determine an interview date, if the hiring committee is unable to agree upon a date
    5. upon completion of the interviews, promote a discussion that will guide the hiring committee to a consensus hiring decision
    6. if the hiring committee is unable to come to a consensus decision, the hiring decision will be made by a majority of the committee.
  3. When hiring a school Principal the Superintendent or designate shall
    1. as early as is practically possible, provide the hiring committee with
      1. the criteria for the position, including required qualifications
      2. the advertisement for the position and where it is posted
      3. a list of applicants
      4. a list of applicants to be interviewed and their resumes
      5. input and suggestions gathered from the school staff and school council.
    2. upon request of any hiring committee member, provide a list of all applicants and their resumes
    3. arrange for the four members of the hiring committee to interview candidates
    4. In consultation with the Board Chair, determine an interview date, if the hiring committee is unable to agree upon a date
    5. upon completion of the interviews, promote a discussion that will guide the hiring committee to a consensus hiring decision
    6. if the hiring committee is unable to come to a consensus decision, the Board Chair or designate and the Superintendent or designate shall make the hiring decision and immediately inform other members of the hiring committee of the decision.
  4. When hiring a Division Principal, a Director or the Treasurer the Superintendent or designate shall
    1. as early as is practically possible, provide the hiring committee with
      1. the criteria for the position, including required qualifications
      2. the advertisement for the position and where it is posted
      3. a list of applicants
      4. a list of applicants to be interviewed and their resumes
      5. input and suggestions gathered from the stakeholders in the Division.
    2. upon request of any hiring committee member, provide a list of all applicants and their resumes
    3. arrange for the four members of the hiring committee to interview candidates
    4. In consultation with the Board Chair, determine an interview date, if the hiring committee is unable to agree upon a date
    5. upon completion of the interviews, promote a discussion that will guide the hiring committee to a consensus hiring decision
    6. if the hiring committee is unable to come to a consensus decision, the Board Chair or designate and the Superintendent or designate shall make the hiring decision and immediately inform other members of the hiring committee of the decision.

  5. When hiring an Associate Superintendent the Superintendent or designate appointed by the Board shall
    1. as early as is practically possible, provide the hiring committee with
      1. the criteria for the position, including required qualifications
      2. the advertisement for the position and where it is posted
      3. a list of applicants 
      4. a list of applicants to be interviewed and their resumes
      5. input and suggestions gathered from the stakeholders in the Division.
    2. upon request of any hiring committee member, provide a list of all applicants and their resumes
    3. in consultation with the Board Chair, determine an interview date
    4. upon completion of the interviews, promote a discussion that will guide the hiring committee to a consensus hiring decision
    5. if the hiring committee is unable to come to a consensus decision, the Board Chair and the Superintendent or designate appointed by the Board shall make the hiring decision and immediately inform all Trustees of the decision.


ASSURANCES

  1. Annually, at the June Board meeting, the Superintendent shall provide a report to the Board listing the teachers and central office staff hired for the upcoming school year.


HISTORY

2017 Aug 1 Approved
2018 Feb 12 Reviewed
2019 Apr 10 Reviewed
2019 Nov 29 Reviewed