Board Policies & Administrative Procedures

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AP 2 – 21: School Volunteers

Related Policies:

Related Procedures: 
Exhibits:  RCMP Criminal Record Check Form Letter – Volunteer 
Statutory Declaration Form - Volunteers
Oath of Confidentiality

Initial Approval: 
Last Amended: 2022 September 20
Last Reviewed: 2022 September 20

Purpose

The Division believes that volunteers are a valuable part of the school community and can enhance educational services.

1. The assignment of duties for a volunteer rests with the school Principal.

2. However, for those volunteers who work with students in a school on a regular, ongoing basis, it is expected that volunteers will be entitled to:
2.1. Know what is expected of them;
2.2. Be treated in a respectful manner.

3. Volunteers shall:
3.1. Follow through with commitments;
3.2. Abide by the directions of the Principal/classroom teacher;
3.3. Maintain confidentiality;
3.4. Accept guidance and direction.

SCOPE
This procedure applies to Schools.

DEFINITIONS
None

PROCEDURES
1. Teachers shall provide the Principal with names of volunteers expected to be working in the school.

2.  Volunteers shall:
2.1. Provide a Criminal Record Check (CRC) and Vulnerable Sector Check (VSC) where the volunteer works with children unsupervised by a professional staff member. The CRC and VSC shall be current within one (1) year. 
2.2. Take the RCMP CRC Form Letter (Exhibit I) to their local RCMP Office when requesting a CRC and VSC. If the volunteer does not provide these checks, the volunteer will not be allowed to work unsupervised.
2.3. Swear an Oath of Confidentiality.

3.  Completed copies of the CRC and VSC shall be retained by the school for three years. In the event that the individual wishes to continue as a volunteer following the three-year period, new documentation must be supplied.

4.  If a volunteer is charged with an offence(s) under the Criminal Code of Canada, the Controlled Drugs and Substances Act, the Child Youth and Family Enhancement Act, or other similar legislation, the volunteer must inform the Principal immediately of both charge(s) and the disposition of the charge(s).

5.  Volunteers whose services are no longer required will be notified in writing by the Principal.

REFERENCE AND LINKS


HISTORY
2011 Feb 10 Amended
2016 June 01 Reviewed
2017 Oct 04 Reviewed
2019 Nov 26 Reviewed
2022 Sept 20 Amended