Board Policies & Administrative Procedures
Related Policies: PL 3 – 08.2.0 Student Transportation
Initial Approval: 2015 Sept 11
Last Amended: 2022 November 17
Last Reviewed: 2022 November 17
To ensure that students are provided with a safe, efficient and effective transportation system.
This procedure applies to all staff in the Division.
Eligible Students (Partially Funded) - students that the Division will provide with transportation to their designated school.
- All students whose primary residence is 2.4 km or greater from their designated school.
Occasional Rider – not a patterned rider
1. The Director of Transportation shall ensure that all eligible students are provided with transportation to their designated school, if
a. The parent of the student has previously requested transportation and the student’s primary residence is in the county and neither the primary residence nor the designated school have changed.
b. The student resides in a town, village, or hamlet and the parent requests transportation within 10 school days of the start of the school year.
c. The student is new to the Division and the parent requests transportation within 10 days of the student registering in the student’s designated school.
d. The parent has paid all applicable and outstanding student transportation fees.
2. The Director of Transportation may provide students who are not eligible students with transportation from a congregated stop to their designated school by September 30, only if
a. The Director of Transportation has determined that there is room on the bus.
b. The parent has paid all applicable student transportation fees.
3. If there are fewer seats on the bus than there are requests for transportation by students who are not eligible for transportation, the Director of Transportation shall consider the following when assigning the available seats
a. Younger students will be given preference.
b. Parents who made an early application will be given preference.
4. The Director of Transportation shall provide students with transportation from their primary residence or a congregated stop to their designated school. The Director of Transportation may provide transportation to and from locations other than the student’s primary residence, only if
a. There is room on the bus.
b. The alternate location does not require the bus route to be changed.
c. The alternate location is in the same school attendance boundary.
d. The student pays the applicable fees.
5. The Director of Transportation shall provide transportation to students who reside outside the Division’s boundaries, only if
a. The school principal has granted the student permission and confirmed that the student has registered in the school.
b. There is room on the bus.
c. The student meets the bus at designated stop.
d. The student pays the applicable fees.
6. The following transportation fee schedule will take effect the beginning of the 2022-2023 school year:
• Partially Funded Students (student who reside more than 2.4 Km from their designated school) - $200.00.
• Unfunded Students (students who reside less than 2.4 Km from their designated school) - $500.00.
• School of Choice - $500.00
• Students who require a seat on more than one bus – the appropriate partially funded or unfunded student fee will be applied to each seat required on each bus.
• The $500.00 School of choice fee for students wishing to attend a school with a population of less than 100 will be waived. Students that this waiver applies to will pay the $200.00 fee for students who live more than 2.4 Km from their designated school.
• Fees will be reduced by 50% for the third and subsequent children in a family.
• Kindergarten fees will be reduced by 50% because it is a part time program. However, kindergarten students that require daily transportation will still pay the full fee.
• All fees can be made in equal installments from September to January after an initial $20.00 is paid at registration.
7. The Director of Transportation shall design bus routes to maximize efficiency and minimize ride times. In designing the bus routes the Director of Transportation shall
a. Annually review all bus routes to ensure routes reflect changes in school populations, student locations and changes to designated attendance areas.
b. Adjust, eliminate, or establish bus routes at any time during the year.
c. Transfer of buses, students and/or drivers from one route or bus to another at any time during the year.
d. Inform the municipal authority.
8. When designing bus routes, the Director of Transportation shall ensure that bus stop locations
a. Are safe for students and drivers.
b. Are, for rural stops, at the point of intersection of a private driveway and a municipal roadway, unless safety concerns or scheduling considerations require other options.
c. Are, for subdivisions, at a congregated stop at the entrance to or within the subdivision, unless safety concerns or scheduling considerations require other options.
9. The Director of Transportation may designate a bus stop on private property only if
a. The owner of the property agrees to construct and maintain a satisfactory and safe turn-around point at their own expense.
b. There is a School Bus Turn Around Agreement in place.
10. Where it is not feasible to establish a bus route, and the parent agrees, the Director of Transportation may provide the parent with monetary reimbursement in lieu of transportation whereby the parent will be responsible for the conveyance of the student to and from school. The reimbursement shall not exceed the transportation grant for the student, except where the Superintendent determines the student’s special needs warrants additional funding.
11. In cases where a parent is dissatisfied with a decision made by the Director of Transportation, the Director of Transportation will inform the parent that they have the right to have the matter referred to the Associate Superintendent of Corporate Services, if the parent requests, in writing, that the matter be referred to the Associate Superintendent of Corporate Services. The Director of Transportation shall advise the Associate Superintendent of Corporate Services of the parent’s request.
12. The Director of Transportation shall ensure that, if a student is entitled to specialized supports and services under section 11(3) of the Education Act but does not reside in the attendance area for a school that provides specialized supports and services that are suitable for the student, transportation is provided for the student to and from the site of the school that provides the specialized supports and services program in which the Division enrols the student.
13. The principal or designate of each school shall ensure that students are supervised when school buses are loading students after school and 15 minutes prior to school commencing as school buses are unloading.
14. The Director of Transportation shall maintain and review on an annual basis a Transportation Parent Handbook that includes
a. Who is an eligible student.
b. That parents are required to request student transportation.
c. The fee structure, and, if applicable, the fees applicable to their child.
d. The fee waiver process, the circumstances in which transportation fees may be waived, and how to apply for a fee waiver.
e. Expected student behaviours.
f. How the Division will communication bus cancellations and bus delays.
g. How the parents are to communicate if their child will not be riding that day.
h. How to access the information on the Division’s website.
i. All information required, by this administrative procedure, to be on the Division’s website.
15. The Director of Transportation shall ensure that the Division’s website includes
a. Links to policies and administrative procedures that guide transportation decision making in the Division.
b. The Transportation Parent Handbook.
c. Who is an eligible student.
d. That parents are required to request student transportation.
e. Of the fee structure, and, if applicable, the fees applicable to their child.
f. The fee waiver process, the circumstances in which transportation fees may be waived, and how to apply for a fee waiver.
16. The Director of Transportation shall ensure that parents, principals, and bus drivers are aware of the information contained in the Transportation Parent Handbook and the student transportation on the Division’s website.
17. The Director of Transportation shall create a Bus Driver Handbook that includes
a. Reference to the contents of the Transportation Parent Handbook.
b. The requirements of the bus drivers in communicating bus cancellations and delays.
c. The requirement that bus drivers report, to the Director of Transportation, any accident, or traffic violation connected with a school bus that the driver witnesses or observes, and the consequences of failing to report.
d. The requirement that bus drivers report, to the Director of Transportation, any safety concerns or hazards inherent in the routes or designated stops.
e. The requirement that bus drivers do not deviate from their assigned route, without prior approval from the Director of Transportation.
f. The expected time variations in pick up and drop off times, including arrival times at schools and wait times at the end of the day.
18. The Director of Transportation shall ensure that bus drivers are aware of the information contained in the Bus Driver Handbook.
REFERENCE AND LINKS
2015 Sept 11 Amended
2020 Feb 05 Revised
2021 April 08 Revised
2022 July 06 Amended
2022 Nov 17 Amended