Board Policies & Administrative Procedures
Last Reviewed: 2019 December 17
To ensure that sponsorships and partnerships support the Division’s Organizational Goals.
This administrative procedure applies to all Division staff.
Partnerships - are written agreements that are mutually beneficial, co-operative relationships in which partners share values; objectives; human, material, or financial resources; roles and responsibilities to enhance learning for students.
Sponsorships – are written agreements that are defined as the provision of money, price reductions, equipment, materials, or services in exchange for product or company recognition for a specified period of time.
Promotional Items - Promotional items are logos or tangible items imprinted with an individual, organization or company name, logo or message designed to increase brand or business awareness.
- Only the Superintendent may enter into a sponsorship or partnership agreement on behalf of the Division.
- School Principals shall obtain the approval of the Superintendent for any sponsorship or partnership agreement.
- The Superintendent will use the following criteria to decide on approval for a sponsorship or partnership agreement, the Superintendent will conduct a risk/benefit analysis based on the following questions:
• To what degree is the sponsorship or partnership supportive of the Division’s Organizational Goals?
• Are the sponsor’s or partner’s expectations pertaining to control, exclusivity, oversight, and outcome(s) acceptable to the school and the Division?
• How will the Division review and approve public statements about the project?
• Are the sponsor’s or partner’s expectations regarding recognition or acknowledgment of their support acceptable to the school and the Division?
• Would the acceptance of the sponsorship or partnership create any real or perceived conflicts of interest for Division staff and employees?
- All sponsorship and partnership agreements shall include the following clauses:
- A termination date
- Provisions to terminate the agreement
- Requirements that the Superintendent approve the sponsor’s use of the Division’s name and/or logo
- A disclaimer ensuring that no warranties or guarantees are implied.
- A hold harmless clause.
- All sponsorship and partnership agreements must be signed by the superintendent or designate.
- The Principal may permit promotional items to be used in schools without a sponsorship agreement if the following conditions are met:
- The conditions of their use within the schools are determined solely by the Principal and are not imposed by any outside organization.
- The items are judged by the Principal to have sufficient educational or other value to justify their being used in schools.
- Any advertising, if permitted, is appropriately minimized.
- The school must not be used as a means of distributing advertising to students or their parents.
- Students and/or their parents are not required to attend a particular place of business in order to receive an award for participation in a school project or an activity which is sponsored by a business.
REFERENCE AND LINKS
2019 Oct 11 Reviewed
2019 Dec 17 Revewed