Board Policies & Administrative Procedures

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AP 2 – 22: Field Trips Approval

Related Policies:
Related Procedures:
Exhibits:
Initial Approval:
Last Amended: 2020 October 7
Last Reviewed: 2020 October 7


PURPOSE

To ensure field trips provide a safe educational experience.


SCOPE

This procedure applies to principals, the Superintendent, and the Board when approving field trips.


DEFINITIONS

Category 1 Field Trips - are within the province of Alberta and are a maximum of four days in length and involve a cost per student of less than $500.00.

Category 2 Field Trips - are within Alberta that involve more than four days to complete and/or involve a cost per student of $500.00 or more or field trips that involve Canadian destinations outside Alberta. Kindergarten to Grade 5 school students are not normally eligible to participate in Category 2 trips.

Category 3 Field Trips - involve destinations outside Canada. International field trips to any location other than the continental United States will not be considered for approval. Kindergarten to Grade 8 school students are not normally eligible to participate in Category 3 trips.

Field Trip – A student activity occurring off the school site.

Off Campus activities associated with the following programs or activities are not included in the definition of a field trip.

  1. Job shadowing programs (eg. Take Our Kids To Work – TOKW).
  2. Student conferences in which staff supervision is not provided (eg. Forum for Young Canadians, Encounters with Canada).
  3. Off Campus programing, including Work Experience Programs, dual credit programs and pre-employment courses.
  4. Registered Apprenticeship Program
  5. Green Certificate Program
  6. Other activities as determined by the Superintendent.

Field Trip Leader – the certificated teacher employed by the Division or a volunteer approved by the Superintendent.

Prohibited Activities - The following trip activities are considered high risk and are prohibited:

  1. Activities in Wilderness or Remote location including hiking, biking, skiing or camping trips outside Alberta and overnight backcountry trips within Alberta.
  2. Aerial Gymnastics (excluding cheerleading)
  3. Airplane rides / Air Travel (not commercial flights)
  4. Air travel other than by commercial airline
  5. American Gladiator style events
  6. Amusement Parks/ Rides (except Heritage Park, curriculum based physics trips to West Edmonton Mall or Calaway Park & Disneyland and Disneyworld).
  7. Axe Training or Throwing
  8. Auto racing, drag racing
  9. Back Country Mountain Biking
  10. Boxing, kick boxing, or any martial arts with full contact blows or kicks
  11. Bungee Jumping
  12. Canoeing in moving water greater than grade 1 rapids
  13. Caving
  14. Demolition Derbies
  15. Demolition of derelict vehicles, equipment or buildings
  16. Diving into or sliding foam, mud, ice or snow
  17. Dunk Tanks
  18. Drag Racing
  19. Excursions to natural disaster areas – i.e. earthquakes, floods, hurricane, tornado zones
  20. Excursions to war zones – imminent or existing
  21. Excursions to regions with political or civil instability
  22. Extreme Sports (recreational activities perceived as involving a high degree of risk. These activities often involve speed, height, a high level of physical exertion, and highly specialized gear)
  23. Fencing
  24. Fireworks Display (No Participation by students – viewing only)
  25. Go-Karting
  26. Hang Gliding
  27. Hay and Sleigh Rides
  28. High Platform Diving – Jumping or Diving off High Platforms)
  29. Hiking in hazardous areas, such as West Coast Trail
  30. Horse Jumping
  31. Hot air balloon rides (tethered and untethered)
  32. Ice Climbing
  33. Inflatable Activities (Including Bouncy Castles, Sumo Suits and Hamster Balls)
  34. Luge & Skelton above the tourist start at Canada Olympic Park
  35. Martial Arts training involving contact
  36. Mechanical bull riding or simulated mechanical rodeo events
  37. Moto-cross (motorized or BMX bicycle)
  38. Motorcycling of any nature
  39. Mountain Biking (Unless in a controlled facility)
  40. Mountain climbing (but not including hiking in the mountains)
  41. Off Road / All-Terrain Vehicles
  42. Open water swimming, kayaking and canoeing
  43. Orbing / Zorbing (human hamster ball)
  44. Parasailing and paragliding
  45. Paintball / Laser tag or war games
  46. Parkour
  47. Performances involving / including open flames
  48. Personal Watercraft (“Seadoos”)
  49. Pyrotechnics
  50. Racing of watercraft
  51. Rifle Rangers or other activities involving firearms and winter biathlon
  52. Rock Climbing (wall climbing is permitted)
  53. Rocketry (Except for bottle rocketry which is a restricted (high risk) activity
  54. Rodeo event participation
  55. Scuba diving & snorkelling in open water
  56. Slip and slide devices
  57. Ski Jumping
  58. Skydiving
  59. Snowmobiling of any nature
  60. Stuntnastics
  61. Tobogganing, tubing, crazy carpet, bobsledding, and sledding on a slope of greater than five meters in height or with an incline of greater than 35 degrees
  62. Trampoline
  63. Ultra-light Plane Flight
  64. Water Skiing
  65. Winter biathlon with live ammunition
  66. White water rafting, Kayaking and Canoeing
  67. Zip Lining

High Risk Activity – the following activities are considered high risk and are not for every grade or student. These activities require special attention as there is the potential for risk and must be reviewed by the principal and reviewed against the Safety Guidelines for Physical Activity in Alberta.

  • Archery
  • Amusement Park Rides
  • Bamfield Marine Station
  • Baseball with a hard ball
  • Ball hockey
  • Bottle Rocketry
  • Broom Ball
  • Canoeing in moving water of grade 1 or less
  • Cheerleading (aerobatic)
  • Cycling
  • Climbing walls (in licensed facilities)
  • Diving
  • Downhill skiing, Cross Country Skiing & Snowboarding (Not Self Evaluated must be trained by ski hill)
  • European Handball
  • Field Hockey
  • Firearms Courses (No live ammunition)
  • Football
  • Gymnastics
  • Horseback Riding (Vetted and Accredited Facility – example trail riding)
  • Hunter Training
  • Ice Fishing
  • Ice skating
  • Ice hockey
  • In-Line skating
  • Kayaking
  • Lacrosse (Field, box)
  • Martial Arts Training (No contact Involved/No Weapons)
  • Mountain biking
  • Orienteering
  • Ringette (Ice)
  • Roller blading
  • Ropes Courses (High and Low)
  • Rugby
  • Sailing
  • Scuba diving (in a pool)
  • Self Defense (No Weapons)
  • Skateboarding/Skate Board Parks
  • Softball
  • Swimming (in pool with Lifeguard present)
  • Swimming (In Hotel with Direct Supervision of Staff)
  • Snow blading
  • Track and Field – in field events: includes javelin, shot put, pole vault and high jump
  • Tobogganing, tubing, crazy carpet and sledding on a slop of less than five metres in height or with an incline of less than 35 degrees
  • Water slides/Water Park (Parks need to be vetted)
  • Weighlifting
  • Wrestling
  • Winter camping and Summer Camping


PROCEDURES

General

1. Approval to embark on a field trip shall only be granted, if the person or persons authorized to approve the field trip is convinced that:

1.1 That the experience will provide educational benefit to the students.

1.2 Students and staff will be safe at all times during the field trip.

1.3 The field trip does not include any Prohibited Activities.

1.4 There is adequate safety planning for high risk activities.

1.5 That there are plans to deal with emergencies.

1.6 That parents have given informed consent.

1.7 That the timing of the field trip has a minimum negative impact on the student’s regular educational program.

1.8 The Field Trip Leader has met the requirements outlined in Administrative Procedure 2-09 Field Trip - Planning.

2. All Category 1 field trip approvals must be communicated to the Field Trip Leader through Exhibit 2-22.1 Field Trip Approval Form. Category 2 and 3 field trips must be communicated to the school principal, through Exhibit 2-22.1 Field Trip Approval Form.

3. The principal shall ensure that alternative meaningful “in school” experiences shall be provided for students who do not participate in the trip.

Category 1 Field Trips

1. The principal is authorized to approve Category 1 field trips.

2. The principal may cancel or postpone any trip they have approved.

3. The Superintendent and Board retain the right to cancel any trip without providing compensation for monies lost by the school or families due to cancelation.

4. A Field Trip Leader should submit a written Field Trip Application to the school principal at least two weeks prior to the anticipated departure date.

5. The application shall contain detailed information on the following:

5.1 Education value and curriculum relevance.

5.2 Student background including the number of students and their grade(s).

5.3 An itinerary that includes, for each activity, its date and time of departure and arrival, the location, mode of transportation used to get to the site, and any accommodation.

5.4 Supervision plan including number of teacher supervisors, number of parent supervisors and supervision ratio.

5.5 The Parent Information Letter (as described in Administrative Procedure 2-09 Field Trip Planning).

5.6 A hazard and risk assessment with reference to the Alberta School Boards Insurance Exchange (ASBIE) Off-site policy and procedures manual and Safety Guidelines for Physical Activities in Alberta Schools.

5.7 Cost and funding arrangements.

5.8 Emergency and communication arrangements.

5.9 Security precautions and evacuation procedures, if applicable.

Category 2 Field Trips

6. The Superintendent or designate is authorized to approve Category 2 field trips.

7. The Superintendent or Board may cancel or postpone any trip they have approved without providing compensation for monies lost by the school or families due to cancelation.

8. The Field Trip Leader shall submit the field trip proposal to the principal, for endorsement.

9. If the principal endorses the field trip he or she shall submit it to the Superintendent or designate, at least two months prior to the anticipated departure date. The application shall contain detailed information as follows:

a) All the information required under Section 5 above.

b) A schedule and draft agendas for planned parent meetings.

c) A contingency plan in case the destination(s), accommodations or methods of transportation become unavailable or unsuitable.

10. Typically the principal shall receive approval for the field trip prior to any fund raising or collection of money designated for a specific trip. However, the principal may approve fund raising or collection of money in advance of the trip approval, provided he or she develops a plan, approved by the Superintendent or designate, to deal with monies lost to deposits or monies needing to be returned due to non-approval or cancelation.

Category 3 Field Trips

11. The Superintendent or designate is authorized to approve Category 3 field trips and will inform the Board of approved trips at the next Board meeting.

12. The Board may cancel or postpone any trip that has been approved without providing compensation for monies lost by the school or families due to cancellation.

13. To receive approval in principle, the Field Trip Leader shall submit the field trip proposal to the principal, who shall submit it to the Superintendent or designate, at least six months prior to the anticipated departure date, however, it is recommended that principals seek approval in principle one year prior to the anticipated departure date. Proposals that are not submitted at least six months prior to the anticipated departure date will not be considered for approval by the Superintendent or designate and Board. The application shall contain detailed information as follows:

13.1 All the information required under Section 4 above.

13.2 A schedule and draft agendas for planned parent meetings.

13.3 A contingency plan in case the destination(s), accommodations or methods of transportation become unavailable or unsuitable.

13.4 Applicable Foreign Affairs and International Trade Canada (travel.gc.ca) Advisories.

14. To receive final approval, the Field Trip Leader, at least one month prior to departure, shall provide to both the principal and the Superintendent or designate copies of

14.1 Any updates to the application submitted in section 11.

14.2 Copies of all travellers’ passports.

14.3 A communication plan including contact information suitable for international travel.

15. Typically the principal shall receive approval for the field trip prior to any fund raising or collection of money designated for a specific trip. However, the principal may approve fund raising or collection of money in advance of the trip approval, provided he or she develops a plan, approved by the Superintendent, to deal with monies lost to deposits or monies needing to be returned due to non-approval or cancelation.


REFERENCE AND LINKS

Education Act
Safety Guidelines for Physical Activities in Alberta Schools
Safety Guidelines for Secondary Interschool Athletics in Alberta
Administrative Procedure 5 – 06 Transportation of Students in Private Vehicles


HISTORY

2010 Mar 30 Amended
2013 May Amended
2012 Aug 29 Amended
2012 May 7 Amended
2012 April 23 Amended
2015 Dec 9 Amended
2016 Jan 13 Amended
2017 Sep 20 Amended
2017 Oct 11 Amended
2018 Nov 14 Amended
2018 Dec 14 Amended
2019 Nov 28 Amended
2020 Oct 7 Amended