Administrative Procedures Manual

Development, Review, and Revision of Administrative Procedures

0 - 01 / Development, Review and Revision of Administrative Procedures

0 - 04 / Glossary and Standard Terms
 

General Administration

1 – 01 / Records and Information Management

1 – 02 / Protection of Valuables in Schools

1 – 03 / Furnishing and Equipment Disposal 

1 - 04/ Air Quality and School Activities

1 - 05 / Video Surveillance
            Exhibit A - FOIP Privacy Impact Assessment Tool
            Exhibit B - Sample Notification Letter

1 – 06 / Community Use of Schools

1 – 07 / Public Solicitations in the Schools

1 – 08 / Advisory Role of School Council to Principal

1 – 09 / Communication between the Board and the School Council

1 – 10 / Delegation of Duties or Tasks to School Councils

1 – 11 / Appeal Procedures for School Councils

1 – 12 / Dissolution of School Council

1 – 13 / Inclement Weather

1 – 14 / Media Relations

1 – 15 / Channels of Communication

1 – 16 / School Community Relationships

1 – 17 / Event Protocol 

1 – 18 / Identifying High Risk Students and Staff

1 – 19 / Deaths

1 – 20 / Student Health Emergency

1 – 23 / Narcotics Detection Dogs

1 – 24 / Cell Phones and Other Electronic Communication Devices

1 – 25 / Flag Protocol

1 – 26 / WHMIS / Chemical Management

1 - 27 / Life Threatening Health Condition Response Plan

1 - 28 / Reproduction of Copyright/Protected Work 
                Exhibit 1 - Reproduction of Copyright/Printed Work

1 - 29 / Information Security Management System 

1 - 30 / Freedom of Information and Privacy Protection

Instructional Programs and Materials

2 – 01 / School Day

2 – 02 / Locally Developed Courses

2 – 03 / Off Campus Education
                 Exhibit 1 - Off Campus Education Program Agreement
                 Exhibit 2 - Year End Program Report

2 – 04 / Teaching Religion, Human Sexuality, and Sexual Orientation

2 – 05 / Career High Schools 
                 Exhibit I - Student Educational Timeline 

2 – 06 / English as a Second Language

2 – 07 / Early Childhood Services

2 – 08 / Blended Programs

2 – 09 / Field Trips - Planning and Requirements                                          

Note - the ASBIE and Safety Guidelines for Physical Activities are listed under AP 2 - 22 Field Trip Approval listed below

2 – 16 / Inclusive Education and Support Services

2 – 17 / Student Assessment

2 – 18 / Learning Resources Selection and Review
                Exhibit 1 - Request for Reconsideration of Learning Resources

2 – 19 / School Library Learning Commons

2 – 20 / Computer Access
                 Exhibit I - Agreement and Permission Form

2 – 21 / School Volunteers 
                 Exhibit I - Oath of Confidentiality
                 Exhibit 2 - RCMP Criminal Record Check Form Letter - Volunteer
                 Exhibit 3 - Statutory Declaration Form - Volunteers

2 - 22 / Field Trip Approval
                 Safety Guidelines for Physical Activities in Alberta Schools

2-23 / Animals in Schools 

2-24 / Exchange Programs Approval and Planning 
                Exhibit 2 - 24.1 Exchange Program Approval Form 
                Exhibit 2 - 24.2 Exchange Program Application
                Exhibit 2 - 24.3 Exchange Program Acknowledgement Risk Informed Consent 
                Exhibit 2 - 24.4 Exchange Program Medical Information Form  
                Exhibit 2 - 24.5 Exchange Program Medical Information Log             

           

 Students

3 – 01 / School Bus Transportation Student’s Responsibilities

3 – 02 / Vandalism / Break-ins by Student

3 – 03 / Adult Education Programs

3 – 04 / Student Attendance

3 – 05 / Participation in Athletics by Students in Alternative Schools

3 – 06 / Admission of Expelled Students

3 – 07 / Admission of Resident Students

3 – 08 / High School Student Programming

3 – 09 / Student Conduct

3 – 10 / Hazing & Froshing

3 – 11 / Student Substance Abuse

3 – 12 / Weapons

3 – 13 / Young Offenders Sharing Protocol

3 – 14 / Interviews & Searches & Child and Youth Services Investigations

3 – 15 / Student Suspension/Expulsion
                 Exhibit I - Student Suspension Report

3 – 16 / Child Abuse and Neglect

3 – 17 / School and Transportation Fees
                 Exhibit I - Application for Waiver of School and Transportation Fees

3 – 18 / Student Records
                 Exhibit I - Authorization to Release Student Records

3 – 19 / Right of Access and Right to Provide Permission

3 – 20 / Exemption of Student

3 - 21 / Protection of Students with Life-Threatening Allergies (NEW)
                Appendix A - Sample Letter to Parents
                Appendix B - EpiPen Authorization Form

3 – 22 / Assessment Evaluation and Reporting of Student Learning

3 – 23 / Administering Medication to Students
                 Exhibit I - Administering Medication Parent/Guardian Permission Form

3 – 24 / Student Progress Reports to Parents

3 - 25 / Student Registration                 

3 - 26 / Welcoming, Caring, Respectful, Safe and Inclusive Schools

3 - 27 / Sexual Orientation and Gender Identity

3 - 28 / Concussion Protocol    
        Forms
        2. Physical Activity Letter to Parents
        3. Medical Information Form
        4. Permission and Acknowledgement of Risk Form - School, Physical Education, Off-Site Activities, Intramurals and Clubs
        5. Permission and Acknowledgement of Risk Form - Interschool Athletics
        6. Documentation of Concussion Monitoring - Medical Examination
        7. Summary of Return to Learn - Return to Physical Activity Plan
        8. Documentation for a Diagnosed Concussion - Return to Learn and Return to Physical Activity Plan
        Handouts
        1. Concussion Guidelines for Athletes
        2. Concussion Guidelines for Coaches
        3. Concussion Guidelines for Teachers
        4. Concussion Guidelines for Parents
        5. Concussion Recognition Tool
 

Personnel and Employee Relations

4 – 01 / School Administrators’ Association

4 – 02 / Staff Employment

4 – 03 / Police Criminal Record Check and Child Record Intervention Check
                 RCMP Criminal Record Check Form Letter - Volunteer
                 RCMP Criminal Record Check Form Letter - Employment
                 Exhibit 3 - Statutory Declaration Form - Volunteers

4 – 04 / Staff Elected to Political Offices

4 – 05 / Personnel Records

4 – 06 / Role of the School Principal

4 – 07 / Role of the Teacher

4 – 08 / Professional Staff Assignments and Teacher Transfers

4 – 09 / Special Sabbatical Leaves

4 – 10 / Evaluation of School Administration

4 – 11 / Evaluation of Central Office Senior Administrators and Directors

4 – 12 / Teacher Supervision and Professional Growth Plans

4 – 13 / Teacher Evaluation

4 – 14 / Professional Staff Reduction

4 – 15 / Deferred Salary Leave Plan

4 – 16 / Professional Research

4 – 18 / Fitness of School Bus Drivers

4 – 19 / Health and Safety 

4 – 20 / School Administrative Appointments

4 – 22 / Voluntary Principal and Vice Principal Transfer

4 – 23 / Vice Principal Voluntary Exchange

4 - 24 / Support Staff Evaluation

4 - 25 / Support Staff Supervision and Professional Growth

4 - 26 / Working Alone 

4 - 27 / Public Interest Disclosure (Whistleblower Protection) 
         Exhibit 4 - 27.1

4 - 29 / Drivers of School Owned Division Commercial Vehicles

4 - 30 / Staff Professional Development Funds
        Exhibit 1 - CESD Mileage FAQ's 

4 - 31 / Employee Drug Alcohol and Cannabis Use - NEW

4 - 32 / Respect in the Workplace - NEW

 

Business Procedures

5 - 01 / School Generated Funds - NEW

5 - 02 / Donations

5 – 03 / Division Owned Vehicles

5 – 05 / Special Use of School Buses

5 – 06 /  Transportation of Students in Private Vehicles  
                 Exhibit I - Driver Registration

5 – 07 / Staff Conflict of Interest

5 – 08 / School Fundraising

5 – 09 / Out of Area Request (new name)

The Out of Area Request form can be found under the Transportation tab.

5 – 10 / Purchasing

5 – 11 / School Bus Transportation 
                 Exhibit I - Bus Accident

5 - 12 / Authorized Signatures

5 - 13 / School Events

5 - 14 / Sponsorships and Partnerships