Administrative Procedures Manual

Development, Review, and Revision of Administrative Procedures

0 - 01 / Development, Review and Revision of Administrative Procedures

0 - 04 / Glossary and Standard Terms
 

General Administration

1 – 01 / Records and Information Management

1 – 02 / Protection of Valuables in Schools

1 – 03 / Furnishing and Equipment Disposal 

1 – 06 / Community Use of Schools

1 – 07 / Public Solicitations in the Schools

1 – 08 / Advisory Role of School Council to Principal

1 – 09 / Communication between the Board and the School Council

1 – 10 / Delegation of Duties or Tasks to School Councils

1 – 11 / Appeal Procedures for School Councils

1 – 12 / Dissolution of School Council

1 – 13 / Inclement Weather

1 – 14 / Media Relations

1 – 15 / Channels of Communication

1 – 16 / School Community Relationships

1 – 17 / Event Protocol (amended June 16, 2016)

1 – 18 / Identifying High Risk Students and Staff

1 – 19 / Tragic Deaths

1 – 20 / Student Health Emergency

1 – 23 / Narcotics Detection Dogs

1 – 24 / Cell Phones and Other Electronic Communication Devices

1 – 25 / Flag Protocol

1 – 26 / WHMIS / Chemical Management

1 - 27 / Life Threatening Health Condition Response Plan

1 - 28 / Reproduction of Copyright /Protected Work 
                Exhibit 1 - Reproduction of Copyright/Printed Work

1 - 29 / Information Security Management System (ISMS)

Instructional Programs and Materials

2 – 01 / School Day

2 – 02 / Locally Developed Courses

2 – 03 / Off Campus Education
                 Exhibit 1 - Off Campus Education Program Agreement
                 Exhibit 2 - Year End Program Report

2 – 04 / Teaching Religion, Human Sexuality, and Sexual Orientation

2 – 05 / Career High Schools 
                 Exhibit I - Student Educational Timeline & Career High Schools

2 – 06 / English as a Second Language

2 – 07 / Early Childhood Services

2 – 08 / Blended Programs

2 – 09 / Field Trips - Planning and Requirements              
                 Exhibit I - Field Trip Application Form
                 Exhibit II - Acknowledgement of Risk and Informed Consent
                 Exhibit III - Medical Information Form 
                 Exhibit IV - Medication Administration Log
                

                 Offsite Activities Exemplar 
                 Local Excusions Exemplar 
                 Sports Teams Exemplar
 
                 Typical Day Exemplar

Note - the ASBIE and Safety Guidelines for Physical Activities are listed under AP 2 - 22 Field Trip Approval listed below

2 – 16 / Special Education Programs & Services/Student Programs

2 – 17 / Student Assessment

2 – 18 / Learning Resources 
                Exhibit 1 - Request for Reconsideration of Learning Resouces

2 – 19 / School Library Learning Commons

2 – 20 / Computer Access
                 Exhibit I - Agreement and Permission Form

2 – 21 / School Volunteers 
                 Exhibit I - Oath of Confidentiality
                 Exhibit 2 - RCMP Criminal Record Check letter
                 Exhibit 3 - Statutory Declaration Form - Volunteers

2 - 22 / Field Trip Approval 
                 Exhibit 1 - Field Trip Approval Form
                 Safety Guidelines for Physical Activities in Alberta Schools

2-23 / Animals in Schools (NEW)

2-24 / Exchange Programs Approval and Planning (NEW)
                Exhibit 2 - 24.1 Exchange Program Approval Form (NEW)
                Exhibit 2 - 24.2 Exchange Program Application (NEW)
                Exhibit 2 - 24.3 Exchange Program Acknowledgement Risk Informed Consent (NEW)
                Exhibit 2 - 24.4 Exchange Program Medical Information Form (NEW) 
                Exhibit 2 - 24.5 Exchange Program Medical Information Log (NEW)            

           

 Students

3 – 01 / School Bus Transportation Student’s Responsibilities

3 – 02 / Vandalism / Break-ins by Student

3 – 03 / Adult Education Programs

3 – 04 / Student Attendance

3 – 05 / Participation in Athletics by Students in Alternative Schools

3 – 06 / Admission of Expelled Students

3 – 07 / Admission of Resident Students

3 – 08 / High School Student Programming

3 – 09 / Student Conduct

3 – 10 / Hazing & Froshing

3 – 11 / Student Substance Abuse

3 – 12 / Weapons

3 – 13 / Young Offenders Sharing Protocol

3 – 14 / Interviews & Searches & Child and Youth Services Investigations

3 – 15 / Student Suspension/Expulsion
                 Exhibit I - Student Suspension Report

3 – 16 / Child Abuse and Neglect

3 – 17 / School and Transportation Fees

3 – 18 / Student Records
                 Exhibit I - Authorization to Release Student Records

3 – 19 / Right of Access and Right to Provide Permission

3 – 20 / Exemption of Student

3 – 22 / Student Evaluation

3 – 23 / Administering Medication to Students
                 Exhibit I - Administering Medication Parent/Guardian Permission Form

3 – 24 / Student Progress Reports to Parents

3 - 25 / Student Registration
                 Exhibit I - Student Registration Form 
                 Exhibit II - Media Consent Form

3 - 26 / Welcoming, Caring, Respectful, Safe and Inclusive Schools

3 - 27 Sexual Orientation and Gender Identity

3 - 28 Concussion Protocol    
        Forms
        2. Physical Activity Letter to Parents
        3. Medical Information Form
        4. Permission and Acknowledgement of Risk Form - School, Physical Education, Off-Site Activities, Intramurals and Clubs
        5. Permission and Acknowledgement of Risk Form - Interschool Athlectics
        6. Documentation of Concussion Monitoring - Medical Examination
        7. Summary of Return to Learn - Return to Physical Activity Plan
        8. Documentation for a Diagnosed Concussion - Return to Learn and Return to Physical Activity Plan
        Handouts
        1. Concussion Guidelines for Athletes
        2. Concussion Guidelines for Coaches
        3. Concussion Guidelines for Teachers
        4. Concussion Guidelines for Parents
        5. Concussion Recognition Tool
 

Personnel and Employee Relations

4 – 01 / School Administrators’ Association

4 – 02 / Staff Employment

4 – 03 / Police Criminal Record Check and Child Record Intervention Check
                 RCMP Criminal Record Check Form Letter - Volunteer
                 RCMP Criminial Record Check Form Letter - Employment
                 Exhibit 3 - Statutory Declaration Form - Volunteers

4 – 04 / Staff Elected to Political Offices

4 – 05 / Personnel Records

4 – 06 / Role of the School Principal

4 – 07 / Role of the Teacher

4 – 08 / Professional Staff Assignments and Teacher Transfers

4 – 09 / Special Sabbatical Leaves

4 – 10 / Evaluation of School Administration
                 Exhibit I - Performance Criteria 

4 – 11 / Evaluation of Central Office Senior Administrators and Directors

4 – 12 / Teacher Supervision and Professional Growth Plans

4 – 13 / Teacher Evaluation
                 Appendix 1 - Ministerial Order 016/97

4 – 14 / Professional Staff Reduction

4 – 15 / Deferred Salary Leave Plan

4 – 16 / Professional Research

4 – 18 / Fitness of School Bus Drivers

4 – 19 / Health and Safety 

4 – 20 / School Administrative Appointments

4 – 22 / Vice Principal Voluntary Transfer

4 – 23 / Vice Principal Voluntary Exchange

4 - 24 Support Staff Evaluation

4 - 25 Support Staff Supervision and Professional Growth

4 - 26 Working Alone 

4 - 27 Public Interest Disclosure (Whistleblower Protection) updated
         Exhibit 4 - 27.1

4 - 28 Voluntary Principal Transfer

4 - 29 Drivers of School Owned Division Commercial Vehicles

Business Procedures

5 – 03 / Division Owned Vehicles

5 – 04 / Video Camera and School Bus Operations

5 – 05 / Special Use of School Buses

5 – 06 / Transportation of Students in Private Vehicles  
                 Exhibit I - Driver Registration

5 – 07 / Staff Conflict of Interest

5 – 08 / School Fundraising

5 – 09 / Attendance Areas and Non-Resident Student Busing 

The Out of Area Request form can be found under the Transportation tab.

5 – 10 / Purchasing

5 – 11 / School Bus Transportation 
                 Exhibit I - Bus Accident

5 - 12 Authorized Signatures

5 - 13 School Events